Executive Assistant to General Manager & Human Resources

Hall Arts Hotel
Dallas, TX

Posted January 19, 2020

Job Summary:

Performs functions in support of the HR Department and Executive Office.

Job Tasks:

• Provide necessary information and assistance to curators

• Assist with planning and coordination of all company events

• Prepare and distribute curator birthday and anniversary cards/invitations

• Distribute and post monthly birthdays and anniversaries

• Updating and maintaining information for bulletin boards update power point presentation and boards in the cafeteria.

• Prepare and distributes curator recognition nominee forms and assists with the entire award process as required.

• Keep track and process incentives due to eligible curators (curator referral, service incentive, etc.)

• Answer telephones, type, file, fax and photocopy information

• Distribute internal mail and forms to other department and offices

• Maintain inventory of office supplies and forms

• Submit IT request for system access such as e-mail, Infor. etc. for new hires prior to their date of hire and submit request to cancel all IT access upon termination

• Create, update, and maintain all curator files

• Monitor and follow up on all pending activities in the HRIS

• Issue pins, locker, parking pass at time of hire

• Maintain the log of issued lockers and parking passes. Conduct locker audit when necessary

• Prepare paperwork for new hire orientation

• Process invoices and credit card statements

• Order office supplies

• Compile and distribute meeting agendas and capture detailed notes

• Ensure appropriate follow-up on all outstanding items

• Complete audits initiated by corporate

• Assist Human Resources as required

• Ensure and maintain confidentiality

• Sort and distribute paychecks.

• Attend HR related functions, meetings, training, and informational seminars for the benefit of the hotel.

• Maintain cleanliness of outer office, file and storage rooms.

• Other duties and responsibilities may be assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Our Hotel

HALL Arts Hotel offers the perfect blend of art and the services and luxuries of an upscale boutique hotel in the heart of the Dallas Arts District. With surrounding views of Pritzker Prize-winning architecture, such as the Winspear Opera House and Wyly Theatre, HALL Arts Hotel provides a unique opportunity to stay in the cultural center of Dallas.

HALL Arts Hotel will be the preeminent luxury hotel in Dallas, with uncompromising class and exceptional elegance.

Hotel features include:

  • Boutique hotel developed by HALL Group, and designed by HKS Inc. and interior design firm Bentel & Bentel.
  • Design goal is to reflect and complement the iconic international architecture of the Dallas Arts District.
  • Hotel will feature contemporary art throughout the common spaces and guest rooms, inspiring visitors and creating a one-of-a-kind experience.

Crescent Hotels and Resorts are proud to be an Equal Opportunity Employer

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