AR/AP Generalist

Hall Arts Hotel
Dallas, TX

Posted January 11, 2020

JOB OVERVIEW:

Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures. Bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Maintains all cash house banks and prepares daily cash deposits.

ESSENTIAL JOB FUNCTIONS:

  1. Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e., including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Director of Finance of any potential concern.
  2. Post city ledger payments in the property management system, reconcile and bill all city ledger accounts.
  3. Perform follow-up billing and credit collection documentation and inform Director of Finance of any potential uncollectible accounts.
  4. Reconcile credit card back-up to General Cashier Summary and inform Director of Finance of any discrepancies.
  5. Bill out credit cards (AMEX, Visa, etc.). Maintain accurate and legible logs for all credit cards.
  6. Set up new accounts by following the established credit policy.
  7. Assist in reconciling open account status items.
  8. Input General Cashier Summary and maintain binder.
  9. File and distribute credit card cancellations, bulletins, and credit warnings — process and follow-up on all returned checks accepted as a cash payment.
  10. Record General Ledger and City Ledger reconciliations.
  11. Prepares daily cash deposit. Log in all-cash drops from the previous day with a witness and substantiate this on cash drop sheet.
  12. Safeguards general cashier’s bank concerning accurately accounting for all funds daily. Provides Director of Finance with a record of the daily count.
  13. Maintains security of general cashier’s access regarding the security system and safe combinations.
  14. Issues all house banks per the approval of the Director of Finance. Oversees all house banks, including those issued to other bank holders. Maintains a current file of all house banks contracts and amounts issued and outstanding.
  15. Audits house banks along with one witness. Maintains monthly house bank summary report and
  16. follows house bank policies and procedures.
  17. Balances all cashier’s deposits and reports all overages and shortages to the Director of Finance daily. In case of significant fund shortages, notifies Director of Finance immediately.
  18. Balances all deposits daily and provides copies.
  19. Maintains a log of all collections.
  20. Provides change for all hotel outlets at specific and assigned times. Maintains adequate change reserve on weekends to anticipate all needs of outlets.
  21. Maintains numerical control of all gift certificates.
  22. Preparation of the daily over/short report. Research any discrepancies.
  23. Maintains petty cash fund by following S.O.P. Reconcile weekly for reimbursement from accounts payable.
  24. Perform any other job-related duties as assigned.

REQUIRED SKILLS AND ABILITIES:

Must have the ability to communicate in English. Self-starting personality with an even disposition. Always maintain a professional appearance and manner. Can communicate well with guests. Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. Strong organizational skills with attention to detail. Ability to compile facts and figures. Ability to operate personal computer and calculator. Telephone etiquette skills needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


Our Hotel

HALL Arts Hotel offers the perfect blend of art and the services and luxuries of an upscale boutique hotel in the heart of the Dallas Arts District. With surrounding views of Pritzker Prize-winning architecture, such as the Winspear Opera House and Wyly Theatre, HALL Arts Hotel provides a unique opportunity to stay in the cultural center of Dallas.

HALL Arts Hotel will be the preeminent luxury hotel in Dallas, with uncompromising class and exceptional elegance.

Hotel features include:

  • Boutique hotel developed by HALL Group, and designed by HKS Inc. and interior design firm Bentel & Bentel.
  • Design goal is to reflect and complement the iconic international architecture of the Dallas Arts District.
  • Hotel will feature contemporary art throughout the common spaces and guest rooms, inspiring visitors and creating a one-of-a-kind experience.

Crescent Hotels and Resorts are proud to be an Equal Opportunity Employer

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