We are seeking an experienced Administrative Assistant to support our leadership team at Horseshoe Bay Resort!

Definition:

Provide high-level administrative support to the Managing Director by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

General Duties:

• Responsible for all administrative functions of the MD’s office.
• Establish appointment priorities or reschedules, or refuse appointments or invitations.
• Make travel arrangements.
• Summarize content of incoming materials, and locate and attach related documents to correspondences which require the attention of the MD.
• Process all requests for gift certificates and donations.
• Handle VIP requests from the Owners, Jetran, CSO, CMO or Realty.
• Manage annual holiday season trade-outs with other properties.
• Handle details of a confidential nature.
• Take and transcribe notes and dictation.
• Read and route incoming mail.
• Other administrative duties as assigned.

General Qualifications:    

• High School diploma.
• Proficient in Microsoft Office Suite software.
• Skilled at Internet research.
• Competent in use of all standard office equipment.
• Notary public preferred.
• Exceptional communication, organizational skills and detail orientation.

Physical & Mental Requirements:

• Must be able to reach top drawer of four-drawer cabinet.
• Must have normal vision or corrective lenses.
• Must be able to type 40 words per minute.
• Must have neat and pleasant overall appearance.
• Must be able to walk as a daily routine.
• Must be able to communicate effectively with the general public
• Must be able to ascend/descend stairs as a daily routine.
• Must be able to communicate and disseminate information accurately.
• Must be able to comprehend reading materials.
• Must be able to speak, read and write English.
• Must be able to access, input and retrieve information from the computer, with particular proficiency in Microsoft Office applications (Word, Excel and Outlook).
• Must have proven telephone skills.

* $2000 Hiring Bonus will be paid to hourly, non-management new hires who accept an offer of employment by May 31, 2022. The first $1000 will be paid when the associate reaches 90 days employment. The remaining $1000 will be paid when the associate reaches 180 days employment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)