Group Sales Administrative Assistant
200 Hi Circle North
Horseshoe Bay, TX 78657
Telephone (830) 598-2511
Website www.hsbresort.com
Managed by Crescent Hotels & Resorts
Horseshoe Bay Resort
400 Room Resort
Our Resort
Resting along the shores of Lake LBJ, Horseshoe Bay Resort's upscale, lifestyle vacation destination, puts you just a short drive from Austin and San Antonio. The picture-perfect Texas Hill Country scenery inspires you to unwind in modern rooms, suites and villas, many with views of the lake. Taste creative local cuisine at our restaurants, play a round on three championship golf courses and enjoy fun family activities, from boating to tennis. Say "I do" with a romantic lakeside wedding, indulge with a day at our resort spa, or host an intimate celebration in one of our scenic outdoor venues.
Current Job Openings
- 1st Assistant Golf Professional
- Accounting Clerk
- Activities and Whitewater Attendant
- Activities Supervisor
- Airport Concierge
- Airport Facility Maintenance Technician
- Airport Lineperson
- Application Tech. - Agronomy
- Asistente de habitación
- Assistant Director of Engineering
- Assistant Food & Beverage Manager
- Assistant Golf Professional
- Associate Housing Attendant
- Audio Visual Technician
- Banquet Bartender
- Banquet Captain
- Banquet Houseperson
- Banquet Server
- Banquets Manager
- Bartender - Various Resort Outlets
- Boat Charter Captain
- Busperson / DRA - Various Resort Outlets
- Conference Services Coordinator
- Conferences Services Manager
- Culinary Supervisor
- Director of Food & Beverage
- Director of Revenue Management
- Director of Rooms
- Director of Sales and Marketing
- Dishwasher / Steward
- Employee Resident Housing Manager
- Equipment Operator
- Executive Administrative Assistant
- Executive Chef
- Executive Chef Hotel
- Executive Housekeeper
- Food & Beverage Manager
- Front Desk Agent
- Golf Intern 2022
- Golf Member Services Attendant - Various Resort Golf Courses
- Golf Member Services Attendant at Summit Rock
- Golf Ops Coordinator - Administrative Assistant
- Golf Outside Operations Supervisor
- Golf Sales Manager
- Golf Shop Associate
- Golf Starter Ranger - Various Resort Golf Courses
- Greenskeeper
- Grill Staff / Server / Bartender
- Groundskeeper
- Groundskeeping Assistant Manager
- Group Billing Coordinator
- Group Housing Coordinator
- Group Sales Administrative Assistant
- Hair Stylist
- Host/Hostess - Various Resort Outlets
- Irrigation Technician Agronomy
- Lead Greenskeeper
- Lifeguard
- Line Cook - Internship for 2022
- Line Cook - Various Outlets
- Loss Prevention Officer
- Maintenance / Engineer - Hotel/Resort Facilities
- Managing Director Horseshoe Bay Golf and Spa Resort
- Marina Concierge
- Marina Dockhand
- Market Shop Attendant and Barista
- Market/Gift Shop Supervisor
- Marketing Coordinator
- Marketing Intern 2022
- Mgr Marketing NX
- Pastry Cook
- Pastry Cook - Internship for 2022
- Pastry Culinary Supervisor
- Personal Trainer / Fitness Instructor
- Preventive Maintenance / Facilities PRT Technician
- Public Area Attendant Cap Rock Clubhouse
- Quality Assurance Field Coordinator
- Rental Property Supervisor
- Reservations Guest Service Agent
- Restaurant Server
- Restaurant Supervisor
- Room Service In-Room Dining Server
- Senior Sales Manager
- Sommelier / Beverage Manager
- Sous Chef
- Spa Front Desk - Concierge
- Spa Manager
- Spa Massage Therapist
- Stewarding Supervisor
- Tennis Court Maintenance Attendant
- Tournament Coordinator
- Valet/Driver
- Water Obstacle Course Attendant
Group Sales Administrative Assistant
Horseshoe Bay Resort
The Group Sales Administrative Assistant will support the Director of Sales and Sales Managers (both remote and on property). First priority is to work closely with the Director and Sales Managers to assist in the daily functions associated with closing group business. Additional tasks may be required of the Sales Administrative Assistant on a daily, weekly or monthly basis ranging from additional office coverage to special projects.

ESSENTIAL JOB FUNCTIONS:
• Track and coordinate activities of the Department with Executive Assistant.
• Support assigned Sales Managers with various daily sales related tasks:
o Answer the sales lead line and distribute leads to the appropriate sales managers.

o Lead tracking and input lead details into Delphi; also manage online lead tools such as HPN, Cvent, ACVB, etc.
o Generate proposals in Delphi.
o Create Contracts in Delphi.
o Coordinate customer visits throughout the entire Resort (site visits).

• Maintain professional composure in high stress situations in order to make last minute changes and communicate them to other departments, verbally or in writing.
• Perform mail-out duties such as thank you letters, comment letters, re-booking reminders, etc.
• Proof all typing projects for accuracy of spelling and grammar before issuing.
• Manage and update the department shared drive as needed.

• Follow Resort rules and policies concerning Hotel and Club.
MINIMUM QUALIFICATIONS:
• High school diploma or equivalent.
• Typing, filing, and general office skills.

• Computer skills, to include Microsoft Office Suite of software.
• Must be able to type 40 words per minute.
• Must be able to comprehend reading materials; speak read and write English.
• Must have proven telephone skills.

ADDITIONAL QUALIFICATIONS:
• Communicate and disseminate information accurately.
• Very detail-oriented and organized, pleasant personality.
• Must have neat and pleasant overall appearance.

• Experience with event planning and management software a plus.
• Previous experience supporting Sales Teams as is preferred.
*$2000 Hiring Bonus will be paid to hourly, non-management new hires who accept an offer of employment by May 31, 2022. The first $1000 will be paid when the associate reaches 90 days employment. The remaining $1000 will be paid when the associate reaches 180 days employment.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)