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Group Sales Administrative Assistant

Crescent Hotels & Resorts, Operations
Logo for Horseshoe Bay Resort

Horseshoe Bay Resort

200 Hi Circle North

Horseshoe Bay, TX 78657

Telephone (830) 598-2511

Website www.hsbresort.com

Managed by Crescent Hotels & Resorts

Horseshoe Bay Resort

400 Room Resort

Texas Hill Country Careers - Join The Team At Horseshoe Bay Resort

Explore exciting career opportunities with opportunity for upward mobility, generous benefits packages, and employee housing opportunities.

Horseshoe Bay Resort is currently hiring in various departments across the resort including Agriculture, Golf, Food & Beverage, Housekeeping, Marketing & Sales, and more! Begin your career at our exceptional, AAA-four diamond golf resort on the shores of Lake LBJ with diverse amenities and luxurious accommodations located in the highly desirable Texas Hill Country. 

Current Job Openings

Group Sales Administrative Assistant

Horseshoe Bay Resort

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Description

The Group Sales Administrative Assistant will support the Director of Sales and Sales Managers (both remote and on property). First priority is to work closely with the Director and Sales Managers to assist in the daily functions associated with closing group business. Additional tasks may be required of the Sales Administrative Assistant on a daily, weekly or monthly basis ranging from additional office coverage to special projects.

ESSENTIAL JOB FUNCTIONS:

  • Track and coordinate activities of the Department with Executive Assistant.
  • Support assigned Sales Managers with various daily sales related tasks:

    oAnswer the sales lead line and distribute leads to the appropriate sales managers.

    oLead tracking and input lead details into Delphi; also manage online lead tools such as HPN, Cvent, ACVB, etc.

    oGenerate proposals in Delphi.

    oCreate Contracts in Delphi.

    oCoordinate customer visits throughout the entire Resort (site visits).

  • Maintain professional composure in high stress situations in order to make last minute changes and communicate them to other departments, verbally or in writing.
  • Perform mail-out duties such as thank you letters, comment letters, re-booking reminders, etc.
  • Proof all typing projects for accuracy of spelling and grammar before issuing.
  • Manage and update the department shared drive as needed.
  • Follow Resort rules and policies concerning Hotel and Club.

    MINIMUM QUALIFICATIONS:

  • High school diploma or equivalent.
  • Typing, filing, and general office skills.
  • Computer skills, to include Microsoft Office Suite of software.
  • Must be able to type 40 words per minute.
  • Must be able to comprehend reading materials; speak read and write English.
  • Must have proven telephone skills.

    ADDITIONAL QUALIFICATIONS:

  • Communicate and disseminate information accurately.
  • Very detail-oriented and organized, pleasant personality.
  • Must have neat and pleasant overall appearance.
  • Experience with event planning and management software a plus.
  • Previous experience supporting Sales Teams as is preferred.

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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