Staff Accountant

Description

Position Purpose

Assist in supervising financial activities of the hotel, safeguard assets, and preparing all financial reports in accordance with Generally Accepted Accounting Principles. This position is responsible for maintaining accurate and timely financial reporting, enforcing acceptable levels of internal control and ensuring compliance with all federal, state, and local regulations. This individual reports to the Director of Finance.

Qualifications:

• Reconcile all Balance Sheet accounts with detailed support on a monthly basis; clear reconciling items on a monthly basis
• Prepare monthly journal entries and coordinate the monthly closing process including all required journal entries, preparation of and analytical review of financial statements and explanation of variances to budget
• Audit all balance sheet and P&L general ledger detail
• Ensure month end closing process is complete, timely and accurate, and the accounting software is closed each month end
• Monitor records of inventory to control accuracy of supply distribution. Liaise with all operating departments
• Monitor hotel revenues and expenses ensure accurate recording to the general ledger
• Implement and/or adapt existing Standard Operating Procedures, and train and enforce SOPs in all operating departments
• Maintain the Deposit and Cash Control worksheets ensuring that all deposits (cash, credit cards & city ledger) are processed and reconciled and all other bank debits and credits are recorded
• Assist in preparation of all county and state occupancy and sales and use taxes, meeting deadlines for reporting requirements
• Supervise and ensure accuracy of the night audit and income audit reporting processes
• Supervise the Accounts Receivable process including timely collections and chargeback responses
• Verify invoices have been properly coded and recorded to the correct cost center/general ledger account
• Assist in entering invoices for payment processing
• Responsible for all hotel disbursements in check or ACH form
• Coordinate and analyze general ledger with ADOF
• Supervise the General Cashier cash handling process ensuring cash handling controls and auditing of all cash banks are conducted
• Maintain interaction with Sales, Food & Beverage, Front Office and Reservations to ensure smooth flow of inter-department information
• Maintain and safeguard all contracts, licenses, leases, and ensure compliance with their requirements
• Must be able to maintain good relationships with all departments in the hotel, management and ownership to promote effective internal control and financial advisory role
• Must have the ability to identify and resolve problems in a timely manner; and to gather and analyze information skillfully
• Must have good project management skills, able to develop project plans; coordinates projects; communicate changes and progress; ability to complete projects on time and budget; ability to manage project team activities
• All other tasks and duties as assigned

Qualifications and Standards

• Any combination of education and experience equivalent to a Bachelor’s degree (B.A.) in a related field
• Minimum 3 years of progressive management experience in Hotel or Hospitality Industry required
• Strong accounting skills with a focus on reconciliation of general ledger accounts
• Advanced working knowledge of Excel including financial modeling skills
• Experience with Opera, M3 and BirchStreet systems preferred
• Experience preferred with preparation of Sales and Use Tax, StateTourist Development Tax, Occupancy Tax
• Strong organization skills, as well as the ability to work independently while managing multiple tasks
• Ability to handle multiple priorities and meet deadlines
• Must have a high degree of professional integrity, and be able to work safely, effectively and efficiently
• Must have a flexible schedule to meet the needs of the business, operations, and financial reporting deadlines.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)