Sales Administrative Assistant

Description

POSITION SUMMARY/ESSENTIAL FUNCTIONS:

The Sales & Events Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to a team of Sales/Events Managers. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, and can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service, attention to detail, and problem-solving skills.

Qualifications

• A true desire to satisfy the needs of others in a fast-paced environment
• Refined verbal and written communication skills
• Previous administrative experience, preferably within a sales or hospitality environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Maintain Sales and Events calendar

Duties and Responsibilities

• Prepare and research sales proposals and agreements.
• Create and manage Excel Based spreadsheets and PowerPoint data presentations.
• Coordinate sales reports and maintain client correspondence.
• Manage calendars, schedule planning, and meeting preparations.
• Support sales team initiatives and ensure efficient information flow.
• Input group and individual reservations into hotel property management systems.
• Trace and follow up on group and individual billing.
• Prepare and distribute group resumes.
• Preparation for VIP guests as needed.
• Reconciliation of posting masters and accounting.

Various sales related duties as assigned.

Qualifications

Previous Administrative experience in Sales Hospitality environment a plus.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)