Architectural Coordinator

Description

Required Certifications:

• Minimum age requirement – 18+ (21+ if driving licensed Resort vehicle)
• High school diploma or equivalent required; college or vocational technology degree helpful.

Definition:

Provide high-level administrative support and perform clerical functions such as preparing correspondence, greeting visitors, arranging conference calls, and scheduling meetings.

General Duties:

• Perform receptionist tasks by greeting visitors and answering phones.
• Perform general office tasks such as filing, typing, and copying.
• Maintain proper levels of office supplies and place orders when needed.
• Maintain and manage correspondence, travel arrangements, and meeting preparations.
• Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Maintain composure in stressful and busy peak periods; ability to problem solve.
• Respond to email inquiries.
• Screen and respond to phone calls and email as appropriate.
• Maintain company records in an organized manner.
• Handle special projects as they arise.
• Other duties as assigned.

Employment Standards:

• Excellent typing, grammar and spelling skills.
• Excellent organizational skills.
• Computer literate - must be proficient using Windows, Excel, and PowerPoint; email; web browser.
• Interact and communicate effectively with internal/external public and by telephone.
• Comprehend reading materials; speak, read and write English.
• Strong interpersonal and customer service skills.
• 10-key calculator by touch.
• Must be able to work well with numbers and calculate basic math.
• Must be able to inspect, catalogue and organize.
• Must have neat and professional overall appearance.

Physical & Mental Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must have the physical strength, stamina and agility to perform the assigned duties
• Must be able to reach top drawer of four-drawer cabinet
• Moderate lifting and carrying, 15—45 pounds
• Must be able to bend stoop, reach and stretch repetitively
• Must be able to sit for extended periods of time
• Constant finger dexterity
• Follow all company and safety and security policies and procedures.
• Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
• Report maintenance needs, accidents, injuries and unsafe work conditions to manager.
• Requires problem solving abilities.
• Maintain a clean, safe and environmentally responsible work environment.
• Must be able to interact with co-workers and have a sense of TEAM.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)